If you run a business in Ireland, hiring a virtual assistant (VA) can be a game-changer for improving productivity and work-life balance. In this post, we’ll explore everything you need to know about finding and working with a virtual assistant in Ireland.

What is a Virtual Assistant?

A virtual assistant is an outsourced service provider who offers administrative, technical or speciality support services remotely. They work off-site while coordinating with you online via phone, email, chat and file-sharing platforms.
Common VA services include scheduling, data entry, customer service, bookkeeping, graphic design, social media management, research and more. A VA provides flexible skills on demand.

Benefits of a Virtual Assistant to medium sized companies

Partnering with an Irish agency provides advantages such as:

• Access to skills and support beyond your capacity
• Cost savings compared to a full-time employee
• Improved productivity and focus on core priorities
• Ability to scale up or down as your needs change
• After-hours and overflow coverage
• Local market knowledge and relationships

For small businesses and solopreneurs, an outsourced VA can be indispensable.

Finding the Right Virtual Assistant in Ireland

Here are some tips for evaluating and selecting a virtual assistant:

• Review online profiles/portfolios to assess skills and experience
• Conduct video interviews to evaluate communication abilities
• Ask for references from current or prior clients
• Outline your specific tasks and needs to confirm capabilities
• Review expected availability and response time SLAs
• Align on preferred platforms and tools for collaboration
• Discuss security protocols and confidentiality measures

Take your time finding the best culture fit and skill match.

Navigating the hiring process for a Virtual Assistant in Ireland can be overwhelming, let us help – Get9X can simplify the experience and ensure a successful match.

Building a Strong Working Relationship

Once selected, invest time upfront to build an effective remote working relationship:

• Schedule a kickoff meeting to align on detailed expectations
• Outline standard workflows for task assignments, deliverables, feedback etc.
• Identify ideal communication frequency and channels
• Agree on productivity and time tracking tools to be used
• Define measures for performance reviews and ongoing success
• Implement security and access protocols for sensitive information
• Encourage openness to provide feedback in both directions

At Get9X, we understand that successful collaboration with your chosen Virtual Assistant. That’s why we dedicate our resources to help you establish effective communication and workflows, so you can delegate tasks with confidence from day one.

Best Practices for Managing a VA

• Follow these tips for maximising your VA’s impact:
• Set clear priorities and deadlines for assignments
• Provide context and background needed to complete tasks
• Maintain an organised project management system
• Check in regularly to monitor progress and results
• Provide timely feedback and course-correct if needed
• Measure ROI and key metrics to showcase value
• OKRs – Set client Objectives and Key Results

How We Can Help

Our top-notch VAs bring a ton of expertise to the table across operations, marketing, analysis – you name it. Having that level of on-demand brainpower at your fingertips is an absolute gamechanger for any business owner looking to focus on the priorities that really move the needle.

With us integrated into your business like a well-oiled cog, you’ll be free to laser in on those high-impact tasks while we beaver away behind the scenes, moving mountains for you.